Spaces documentation

Everything you need to run Spaces.

A task-focused documentation centre for administrators, teachers and support teams. Follow a complete setup guide, learn individual workflows, or use the migration guides for SIMS, Arbor and Bromcom.

Start here

Set up a new site, sign in, configure users and understand the Spaces model.

Getting started

Your first sign-in, site selection and booking.

Initial setup

Configure rooms, blockouts, staff, imports and signage.

Users & access

Roles, site membership and account administration.

Using Spaces

Day-to-day workflows for teaching, operations and support teams.

Bookings & timetable

Create, edit, cancel and troubleshoot bookings.

Asset management

Manage equipment, locations, condition and history.

Tickets & faults

Report issues and keep faults connected to rooms and assets.

Schedule Sweep

Create repeated bookings safely across a date range.

Data & integrations

Move timetable information between your existing systems and Spaces.

Import & export

Validation, dry runs, mapping and generated exports.

Import from SIMS

Prepare and map a SIMS timetable export.

Import from Arbor

Move an Arbor export into the Spaces timetable.

Import from Bromcom

Map a Bromcom export and validate before import.

Administration

Technical and operational guidance for administrators.

Digital signage

Set up a public display and protect its access token.

Security & permissions

Understand organisation, site and role boundaries.

Troubleshooting

Resolve common access, booking, import and display issues.

Documentation philosophy

Plain English first. Technical detail where it helps.

Each guide explains what to click and what the result should be, then explains the underlying workflow where that helps an administrator understand validation, permissions, imports, exports or display behaviour.